The regipay® process
regipay enables the confidential and paperless delivery of payslips by e-mail. With regipay, employees receive their payslips as an encrypted e-mail directly into their private e-mail inboxes.
regipay is integrated into the document sending process
With the help of the regify Software Development Kits (SDK), integration into your processes (including fully automated ones) can be carried out. Small companies can make use of the "regipay desktop“ application for up to 1000 payslips/month.
Every payslip is automatically registered as a communication transaction and therefore traceable at any point of time.
The confidentiality needed is created automatically by encryption. Only the sender and the correct recipient of a regipay message can open the message. To secure the integrity of the payslip, the digital fingerprint of the payslip is sent to the regify clearing service together with the key.
An e-mail with the encrypted payslip as an attachment is automatically sent from the employer to the employee. The private e-mail addresses of the employees are used.
The employee opens the attachment with a double click (like a PDF document). The regify Client software must be installed and be configured only once to ensure that the service runs smoothly everytime. In the background the regify software processes automatically take care of the authentication of the employee by the provider, so that the key can be received, which immediately allows the attachment to open.
Using the key, the attachment is decrypted and the employee gets access to the decrypted content of the message (payslip)
With the help of a special user interface the employee can open, save or print the payslip.
The regipay process makes sure that the message can only be opened if the sender has been properly authenticated and thus prevents the sending of messages by non-authenticated users.
The opening of the message (payslip) is confirmed to the employer by a confirmation receipt.
"Our commitment to continual further development led us to the idea of digitalising the sending of payslips. The savings are already evident in the initial implementation phase. We plan to continue with the changeover promptly."
Heiko Abbenseth, Head of Business Management and Processes.
regipay desktop for small and medium companies
Automated process in which the regipay desktop prepares the payslips, and then the user registers them and sends them with just one click. Supports dual channel: electronic and print.
Solution for big companies
The regipay functionality can be integrated easily into payroll software systems which make the registration and sending process a fully automated one
Open, print and save of a regipay-payslip
Self explanatory user interface
The regipay user interface allows a quick and easy application of the main functions: View, print and save without any need for training.
Individually choose which procedure you want to use for sending the payslip
You can choose how you send a payslip individually -depending on the employee need- either electronically by regipay or as a paper document. You can see this choice on the screenshot below.
For free trial, please contact us in one of our regify offices .