The process to send a regibill consists of two steps:
Step 1: Registration of bills
Billing systems create and hand over the bill as a PDF/A document to the regibill-workflow software. The details of the billing party are combined with the encrypted fingerprint of the bill to form the regify-digest and this is embedded into the PDF/A document. The content of the bill remains unchanged.
After performing a check of the registration data of the billing party the regibill is registered as a transaction.
The regify-clearing-service then saves the anonymised data from the regibill-transaction. TThus creating an audit trail for the bill which which can be validated for the legally required period of 10 years.
Step 2: Sending of bills
Sending and receiving of regibills works by using the existing e-mail-address of the recipient.
10 years validation guarantee
regibill enables the addressee to validate the integrity of a regibill online at anytime during a 10 year period against the registered original bill.
The automated check immediately generates a validation report, indicating that the chosen bill and the original bill are congruent. This report is transmitted by e-mail or downloadable. The report also contains the data of the registered invoicing party.
"When it came to selecting a service for sending electronic bills, compliance with legal requirements and ease of use were particular important to us. It is a great relief for us that we merely need to enter the e-mail address of the bill recipient to change over to digital sending."
Werner Pietruschka Head of Commercial IT.
Choose which procedure you want to use to send your bill:
Bills can either be sent electronically or as a paper document, thus giving you choice and allowing you to meet all customer needs. You can have a look at this feature on the below screenshot "regibill desktop“.
1) regibill desktop for small and medium sized companies
Automated process in which the regibill desktop prepares the electronic bills (PDF format), and then the regibill user registers and sends them with just one click. Supports dual-channel: electronic and print.
2) solution for big companies
Software integration into billing systems of the regibill functionality make the registration and sending process a fully automated one.
For a free trial, please contact us in one of our regify offices .